Click on the main category below to view “tips” in that category.

 

 

 

 

 

Programs

Windows 7/Vista/XP

Word

Internet & Browsers

Ipod/iPad/iPhone

Devices/Gizmos/Gadgets

 

 

Program Tips

         Click on the program name while connected to the web to visit their web site.

         The following downloads were FREE at time of posting.

All of the following programs are free or have a FREE version

·    Jardinains  - This free game is a twist on the old Pong game. (XP, Win7)

·    John’s background switcher - This utility periodically switches your desktop background. (XP, Win7)

·    Skype  - This program uses your computer to make calls to another computer and you can “see” each other if you each have webcams. (XP, Win7)

·    E-mail Stripper - This free utility cleans the junk (“>”) out of your forwarded e-mails. (XP, Win7)

·    PassKeeper - This utility stores your “used names” and passwords with encryption software. (XP, Win7)

·    ReadPlease - This utility reads audibly, anything you paste into it. (XP, Win7)

·    Switch Off - This is a handy program that I used to shutdown my computer at a particular time each night. (XP, Win7)

·    Secunia - This is another program I use that scans and updates almost all of my programs like Skype, Google Chrome, Outlook and Dropbox. It automatically installs updates to keep the data on your computer safe and secure. (XP, Win7)

·    Ccleaner - This is another program I use weekly that cleanes your computer and protect your privacy online by deleting temp files, history, cookies etc. There are four tabs along the left side and you only want to use the "Cleaner" tab and leave everything else as is. WARNING, this program will delete all of your usernames and passwords. So if you don't know them or have them written down, don't use this until you do. And if you don't, shame on you. (XP, Win7)

·    tinySpell  - This is another free program I use all the time to alert me of misspelled words and then gives me options to replace them. "Dougtorial" is here.

·   1-Click -This is another program I use when I'm in the middle of an article whether on the Internet, e-mail or anywhere. Just highlight the word or phrase you want to look up and click on it with your mouse and using a keyboard shortcut.  "Dougtorial" is here.

·  WinPatrol - This is a program that monitors my computer and alerts me if anything tries to change my system files.

·  Evernote - This is the last note taking/keeping program you'll ever want or need.

·  Lastpass  - The last password program you will ever need, it's great. (XP, Win7)

·  Instapaper  - Allows you to save a website to view later. Also, by adding the program to your computer, you will be able to view sites there also. (XP, Win7)

·  Avast  - This is another antivirus free program I run on one of my computers and it's free. (XP, Win7)

·  Codestuffstarter  - This is program that allows you to stop unneeded programs from starting when your computer starts.. (XP, Win7)

·  Dragon Naturaly Speaking 12  - This is program will type and spell for you in most programs like Word but will also help you navigate on your computer. (XP, Vista, Win7)

 

 

Don’t forget, always backup your data before installing a new program and "Creating a restore point" wouldn't hurt.

 

 

Internet & Browsers

 

Windows Win7/Vista/XP

         Click above to go to main category

         Click on a tip for details

 

·  Check your hard drive to see how much used and free space you have left

·  Change Power Management for monitor and computer

·  Create a new folder on your desktop

·  Change the background (wallpaper) on your Desktop

·  Change the screen saver

·  “Defrag” your hard drive

·  Automatically insert date and time in Notepad (Notepad found in Programs/Accessories)

·  “Auto hide” your Start button and Taskbar

·   Dress up” your Internet Explorer Desktop shortcuts by replacing the blue “E” with an icon

·   Use Task Manager to “unfreeze” your computer or program that's not responding

·   Create a shortcut to a particular drive or folder

·   Create a System Restore point when your computer is running good

·   Restore your computer to a time when it was running good

·   Open a program the quick way

·   "Pin" a program that you use frequently to your Taskbar

·   Extract pictures from a PowerPoint file  

·  Learn the proper way to send e-mail to more than one person

·  Find the specs on your computer such as RAM, operating system, etc

·  Arrange and rearrange your Desktop icons or don't show them at all. Click here for "Dougtorial".

 

 

 

 

 

 

Word

ü        Click above to go to main category

ü        Click on a tip for details

 

·  Replace text

·  Backup & restore your personal preferences

·  Take your personal Word settings with you to another computer

·  Create a “Hyperlink” to another area of your document

·  Place “bookmarks” in Word document

·  Return to a “bookmark

·  If you have your spell checker automatically underlining misspelled words in red.

·  How do I make a ¢ (cent symbol) in Word?

·  Insert other special symbols in Word

·  View the formatting marks in Word that are normally hidden

·  Add a Show and Hide icon to your toolbar so you can turn the formatting marks on and off.

·  Add a toolbar (folder) to your Taskbar

·  Preview view

·  Drop-down menu Short or Full version

·  Create a new folder

·  Move a file to a new folder

·  Highlight a letter, word, sentence or document

·  Create a “Drop Cap” as in a magazine article

 

Devices/Gizmos/Gadgets

Ipod/iPad/iPhone

 

 

Internet & Browsers 

 

Use "Inprivite Browsing"
 
1. Open Internet Explorer
2. Click on "tools"

3. Click on "Inprivite Browsing"

4. There will also be an explanation there.


 

 

Insert a web address with out adding the "www" or ".com"

 

1.        Type the web address name such as google

2.    Then hold the Control key (Ctrl) and then hit the "Enter" key

3.    It will automatically add "voila", there is the complete address.

 

An easy way to scroll down the page of your browser

 

1.        Click on the page your viewing and then use your "up" and "down" arrows on your keyboard to go one line at a time.

2.    To go one page at a time, click on the page your viewing and press the "Spacebar" on your keyboard.

 

Search for a word or phrase in Google while on the Internet

 

1.        Just highlight the word or phrase you want to search for

2.    Right click on the highlighted area and click on "Search Google for....."

 



 


 

 

 

 

Windows Win7/Vista/XP

 

 

 

Take a picture of your desktop and save it as a file.

 

1.       Press the "PrintScreen" (PrtScn) key normally on the upper right-hand corner of your keyboard.

2.   Then open either Word, WordPad or your Paint program and paste by either going to "Paste" under the Edit menu or you can use the Control  key and then hit the "V" key on your keyboard.

3.   Now you can save that document so that you can either review it later or attach it to an e-mail and send it on.

4.   "Dougtorial" is here

 

 

Find the specs on your computer such as operating system, RAM etc.

 

1.        Click on the Windows start button

2.    Right-click on computer

3.    Click on "Properties"

 

 

Open a program the quick way

 

1.        Click on the Windows (Start) button

2.    Find the program you want to open

3.    Right-click on it

4.       Left-click on "Propertiesd

5.    Add a letter or number in the "Shortcut key" window.

6.    Control (Ctrl) and Alternate (Alt) key will appear followed by the letter or number

7.    Now hold down the Ctr and Alt keys with your left hand and press the letter or number you choose for that program and the program will open.

Note: I try to use "W" for Word .......

 

 

Create a System Restore point

When your computer is running good, create a restore point that you can use to go back to if you're computer starts acting up.

 

1.        Click on the Windows button

2.    Click on All Programs, Accessories, System Tools, System Restore

3.    In XP, click on "Create a restore point", click "Next", type in a brief description, and click on "Create" and when it's finished click "Close".

4.       In Win 7, click on start, Control Panel, System, and on the left-hand side click on "System protection", click on "Create", enter a description (the time and date will automatically be entered), lick on "Create".

5.    You can find a "Dougtorial" here.

 

Restore your computer to an earlier time

If your computer is not acting normal you can try to restore your computer to a time just before you were having problems

 

1.        Click on the Windows button

2.    Click on All Programs, Accessories, System Tools, System Restore

3.    In XP, click on "Restore my computer to an earlier time", then on the calendar pick a date that is in bold numbers. Then click "Next" and next again, it will then restore and restart.

4.    In Win 7, do the same as above, and then click in "Recommended restore" or "Choose a different restore point", click next and then click finish.

 

 

“Dress up” your Internet Explorer Desktop shortcuts by replacing the blue “E” with an icon

 

1.       This first method is best but only works if the web site for your shortcut uses “Favicon”.

a.       Go to the web site that your shortcut is for.

b.      Let’s say the address was www.blueletterbible.com

c.       First type in a “/” (forward slash) at the end of your address, if there’s not one already there.

d.      Then type in “favicon.ico” (Don’t use quotes).

e.       Press the “Enter” key or click “Go” beside the “Address” window.

f.        If that brings up a picture then they are using the “Favicon” method and you can proceed.  If not, see “2” below.

g.      Right click on the picture icon.

h.       Click on “Save Picture As”.  (I would save it to “My Pictures” or some place where you can find it again. If you later delete the saved picture your shortcuts will revert back to the default “E”.)

i.         Now, close all windows and go back to your Desktop.

j.         Right click on the shortcut you want to add that picture to.

k.       Click on “Properties”

l.         Click on “Change Icon”.

m.     Click on “Browse”.

n.       Find the picture that you just saved and click on it.

o.      The picture will now appear in the “Change Icon” window below.

p.      Then click “OK”.

q.      You should now have changed the default “blue E” to your custom icon.

2.       If  “Favicon” doesn’t work, you can find a picture already on your computer or find one on the Internet and follow steps “g” through “q”.

Note: To practice, you can try www.blueletterbible.com and then add “ /favicon.ico” if you want to see how it works. (Remember, no quotes in any e-mail address).

 

 

Use Task Manager to "unfreeze" your computer or program that's not responding

 

3.       Hold the Control (Ctrl) and Alt key down and press the Delete key once.

4.       Click on Task Manager.

5.       Click on the Application tab.

6.       Look under the Status column.

7.       All items should be shown as "Running".

8.       Highlight any program "Not Responding" by clicking on it once.

9.       Click on the End Task button.

10.   That will either shut down the program immediately or another window will pop-up that will give you an option to End Task, which you want to do.

Note: If all else fails, the Task Manager, on the main window, will give you the option to Shut Down.

Note: This doesn't always solve the problem, but it's worth a try.

 

 

Create a shortcut to a particular drive or folder

 

1.       Right click on your Desktop.

2.       Click on New then Shortcut.

3.       Now type or paste the following information into the "Type the location of the item" box.

4.       %SystemRoot%\explorer.exe /n, /e, c:\ 

5.       Click on next.

6.       Type any name for the shortcut.

7.       Click on Finish.

8.       Now any time you click on the shortcut it will take you to the C: drive.

9.       If you want it to go to a folder on C: drive, simply add the folder name after the backslash.  Such as %SystemRoot%\explorer.exe /n, /e, c:\Family Photos.

Note: There should be no space between the backslash and the folder name.

Note: The folder name should be exactly the same.

Note: If you want to go to a different drive, just type in the new drive blunder in place of C:.

 

 

Auto hide” your Start button and Taskbar

 

1.       Right click on and the empty space in the middle of your Taskbar.

2.       Select Properties and add a check mark to "Auto hide" and click OK.

3.       Now, when you move your mouse to the bottom of the screen, the Start button and Taskbar will appear and will disappear when you move your mouse away from the bottom of the screen.

Note: Just reverse the process if this is not comfortable for you.

 

Automatically insert time and date into Notepad

 

1.       Click on Start/Programs/Accessories/Notepad

2.       Type .LOG (Must have the period before and must be in caps and goes in the body of the document.)

3.       Click on File/Save

4.       Name the file and save it to your desktop.

5.       Now, anytime you want to "journal", the date and time will be inserted before your entry.

 

 

 

Have you pressed the Caps Lock, Number Lock or Scroll Lock key without knowing it?  Why not add a "SoundSentry” to alert you when it happens?

 

Activate Caps Lock, Number Lock or Scroll Lock alert -audio and visual

 

1.       Go to Start, Settings, Control Panel and click on Accessibility Options.

2.       Click on “Keyboard” tab and under Toggle Keys place a checkmark in the "use ToggleKeys "box.  Now when you press the Caps Lock key you will hear a "beep".

3.       If you would like to see a visual alert click on the ” Sound" tab and choose the appropriate options. 

 

 

 

 

Hide or change your Desktop in a hurry from those prying eyes.

 

Activate you’re a screen saver from your keyboard.

 

1.       Go to Start, Find or Search, Files and Folders and type in *.scr (asterisk-period-scr) and click on Search Now

2.       Right click on a file with an “scr” extension.

3.       Click on “Test”. Hold mouse still or the screen saver won’t start.

4.       If the screen saver comes on and it’s one you want to use follow the next steps. If not, continue to check screen savers until you find one that works and that you like.

5.       Right click again on the screen saver you want to use and select “Create Shortcut”

6.       When it says you can’t create the shortcut there, click OK that you want to create a shortcut on your Desktop.

7.       Go to your Desktop, locate the shortcut and right click on it.

8.       Select Properties

9.       Type a letter of your choice in the “Shortcut Key” window and select OK.

10.   Now when you hold down the Ctrl (Control) and the Alt (Alternate) keys at the same time and press the key you choose as your keyboard shortcut key, the screen saver will activate.

Note: Make sure and test your new shortcut.

Note: It could take from three to five seconds for the screen saver to activate.

Note: If you’re on your Desktop, just click on the shortcut to activate.

Note: Don’t forget, if you move your mouse, off goes the screen saver.

Note: You can also hold the Windows key while pressing “D” to get to the Desktop in a hurry.

Note: If you have other programs open you can hold down the “Alt” key and then press the “Tab key to switch programs ASAP.

 

 

 

Right click to see what’s on your “Sendto” menu

 

Add items to the “Send To” menu - The items on the Send To list are in a regular type folder so…..

 

1.       Go to Start, Find or Search, Files and Folders and type in “Sendto” (One word) and click on Search Now

2.       Double click on the Send To folder to open

3.       Now open the folder that has the program or folder you want to place in the “Send “To menu

4.       Drag the program or folder (holding down the right mouse button) you want to place in the “Send To” folder

5.       Select “Create a Shortcut Here”

6.       Now when you right click on a file and select “Send To”, your new option will appear in the menu

Note: If you have more than one “Send To” folder open them and compare the contents to what is on your Send To menu when you use the right click option.

Note: You will have both the Send To folder open as well as the folder that has the item that you want to drag (copy) to the Send To folder.

Note: If you see the item you want to add on the Start menu or any place else, just Right drag it to the Send To folder and click Create a Shortcut Here.

Note: This works in Word, Excel and almost any Windows based program.

Note: If you have more than one printer you can place a shortcut of each one in the “Send To” folder.

Note: If you have one printer and would like to have it the setup different, like legal size paper in on one printer and regular on another. Or, how about black and white on one printer and color on another.  You can place a shortcut of each one in the “Send To” folder.

 

 

 

Windows “Logo” (Flying Windows) shortcut keys

 

1.       Logo - Start menu

2.       Logo+R - Run dialog box

3.       Logo+M - Minimize window

4.       Logo+F1 - Help

5.       Logo+E - Windows Explorer

6.       Logo+F - Find files and folders

7.       Logo+D - Minimize all Windows (go to desktop)

8.       Logo+Break - System properties dialog box

9.       Logo+ Space bar - Move down the page

10.   Logo+End - Move to bottom of page

11.   Logo+ Home - Move to top of page

Note: The logo key is located two keys left or right of the space bar.  Older keyboards may not have no logo key.

Note: The logo key must be pressed and held before second key is pressed

Note: For complete list of Windows keyboard shortcuts go to: http://support.microsoft.com/default.aspx?scid=kb;EN-US;q126449

 

 

 

Check your hard drive to see how much used and free space you have.

 

1.       Click on My Computer

2.       Right click on the (C:) drive

3.       Click on Properties.  How easy was that? 

 

 

Change Power Management for monitor and computer.

Tired of your screen going black and having to do the “shake the mouse” trick?

 

1.       Click on My Computer

2.       Click on Control Panel.

3.       Click Power Management or Power options

 

Create a new folder on your desktop

 

1.       Right click on any empty area on your Desktop.

2.       Click on New.

3.       Click on folder.

4.       Type the name.

5.       Click on an empty area of the desktop to complete.

 

Change the background (wallpaper) on your Desktop

 

1.       Right click on an empty space on your desktop.

2.       Click on Properties.

3.       Click on the Background tab.

4.       Click on a new background (wallpaper) in wallpaper window.

5.       Select Center, Tile, or Stretch from the Display drop-down list.

6.       See a preview in the simulated computer screen.

7.       Click on Apply.

8.       Click on OK.

 

 

Change the screen saver

 

1.       Right click on an empty space on your desktop.

2.       Click on Properties. (Click on Win7 "Personalize")

3.       Click on the Screen Saver tab.

4.       Click on a new screen saver in drop-down list.

5.       Click on Settings for options.

6.       Click on Preview to view selected screen saver.

a.       If you move the mouse while viewing preview, the screen saver will stop.

7.       If you check Password, you will be required to enter a password to exit the screen saver. This will protect anyone else from viewing your screen.

8.       Insert the amount of minutes in “Wait” to tell the screen saver when to begin.

a.        Screen saver will not begin until the computer has been idle for the chosen “Wait” time.

9.       Energy saving features (Originally created for Laptop computers while using batteries)

a.       Click on Settings.

b.      Select “Always on” under Power schemes.

c.       Select an appropriate time under System standby, Turn off the monitor, and Turn off the hard disk.

                                                                        i.      You will know if your settings are too short if your screen goes black and you have to “shake” the mouse to activate the computer.

                                                                      ii.      I personally have all settings set to “Never”.

10.   Click on Apply.

11.   Click on OK.                                    

Note: To eliminate the screen saver, follow steps 1-3 and select “none”.

Note: If you have Microsoft Plus with a theme for your background and screen saver you can still change one or both.

 

 

 

“Defrag” your hard drive

 

1.       Click on Start.

2.       Click on Programs

3.       Click on Accessories

4.       Click on System tools.

5.       Click on Disk Defragmenter.

6.       Click on OK.

 

 

Word

 

 

Backup & restore your personal preferences

 

1.       To find & save the file “Normal.dot” click here.

2.       To restore after a fresh install of Word.

3.       Click on Find or Search.

4.       Click on Find files and folders.

5.       Type “Templates” in the “Search for files and folders named ” window.

6.       Click on the first folder named “Templates” and double-click on it.  If the "Normal.dot" file is there, follow the next step.  If not, double-click on the next "Templates" folder and continue until you find the "Normal.dot" file.

7.       Leave that folder open and go to your "saved" "Normal.dot" file and copy it.

8.       Go back to the "Templates" folder and paste the copied "Normal.dot" file into that folder.

9.       Word will ask you if you want to replace the existing file.  Click on OK.

10.   Now when you start Word, your customized Toolbars or other personal settings will be present.

 

 

 

Take your personal Word settings with you to another computer

 

1.       Since the Word file you need to find is in different directories depending on what Windows and Word versions your running

2.       Click on Start

3.       Click on Find or Search

4.       Click on Find files and folders

5.       Type “Normal.dot” in the “Search for files and folders named:” window

6.       Normal.dot will appear in the right hand pane

7.       Put a floppy in your floppy disk drive

8.       Right click on the Normal.dot file

9.       Click on Send to

10.   Click on 3 ½ Floppy (A)

11.   Close all windows

12.   Click on My Computer

13.   Click on 3 ½ Floppy (A)

14.   Highlight the Normal.dot file

15.   Rename the Normal.dot file something like Doug’s Word

16.   Now when you go to another computer, just put in your Word floppy and click on “Doug’s Word” file.  It will open up Word and use your personal settings.  When your done save your work to the floppy or their hard drive and your off

Note: This procedure will not change any of the “owners” Word settings

Note: If you are using another computer regularly, you can drag a copy of your Normal.dot file (renamed) to their Desktop and click on it instead of Word to open Word with your personal settings.

 

Create a “Hyperlink” to another area of your document.

 

1.       Create a “bookmark” for the destination of your Hyperlink. (Click here to see “Place bookmarks in Word document”)

2.       Type a letter, word, or phrase that you want to represent your Hyperlink or “jumping off” place. For example (See what link I created in step 1, or see how I created a link to Word on my front page by using the topic for my Hyperlink word.

3.       Highlight the word, phrase, etc that you created in step 2.

4.       Click on Insert

5.       Click on Hyperlink

6.       Click on the Bookmark button

7.       Click on the Bookmark you want to go to

8.       Click on OK

9.       Click on OK

10.   Now when you place your cursor over your Hyperlink, your cursor will turn into a “hand” and you can click on it and it will take you to the Bookmark.

11.   Click on Add

Note: You can create as many Hyperlinks as you want.

Note: You must have a Bookmark to create a Hyperlink to it.

Note: If you type a website address and press the Enter key, Word will automatically create a Hyperlink to that site. Again, you must be connected to the Internet before the Hyperlink will work.

Note: You can also create Hyperlinks to or from other documents including Excel.

                                                

Place “bookmarks” in Word document.

 

1.       Place cursor where you want to insert a bookmark.

2.       Click on Insert

3.       Click on Bookmark

4.       Type the name you want to associate with the bookmark in the “Bookmark Name” window.

5.       Click on Add

Note: Your Bookmark name cannot have any spaces in between words. You may use a hyphen, underscore, ampersand, etc to separate words.    

Note: To actually view bookmarks in your document, click on Tools / Options / View / check the Bookmark box. They will show as brackets ([…]) and will not appear on printed document.

 

Return to a “bookmark"

 

1.       Click on Insert

2.       Click on Bookmark

3.       Click on the bookmark name

4.       Click on “Go to”

 

 

If you have your spell checker automatically underlining misspelled words in red.

 

1.       Right click on the misspelled word and the menu will give you options for the correct spelling. Try it heer.

 

 

How do I make a ¢ (cent symbol) in Word?

 

1.       Insert the cursor in the position where you want to insert the ¢ symbol.

2.       Hold down the Control (Ctrl) key

3.       Press the / (forward slash) key

4.       Press the “c” key.

 

Insert other special symbols in Word

 

1.       Click on the Insert button on the menu toolbar.

2.       Click on symbol.

3.       Click on the Special Characters tab, there you will find a bunch more symbols.

 

View the formatting marks in Word that are normally hidden

 

1.       Click on the Tools button on the menu toolbar.

2.       Click on Options.

3.       Click on All under Formatting marks.

 

Add a Show and Hide icon to your toolbar so you can turn the formatting marks on and off.

 

1.       Click on a blank area of your Menu Tool bar.

2.       Make sure Standard and Formatting Toolbars are checked.

3.       Click on Customize at the bottom of the Toolbar list.

4.       Click on the Commands tab.

5.       Click on View under categories.

6.       In the Commands window you will see (¶) “Show All”.

7.       Hold down the left mouse button and drag the “Show All” to the menu toolbar.

Note: To customize your toolbars follow steps 1-4 and either “drag to” to add or “drag off of to remove from toolbar.

 

 

Add a toolbar (folder) to your Taskbar

How about a great way to get to a folder you use all the time?

 

1.       Right click on an empty space on your Taskbar, which is the bar, attached to your Start button, normally at the bottom of the Desktop.

2.       Click on Toolbars.

3.       Click on New Toolbar.

4.       “Drill” down, normally under “C” to find the folder you want easy access to.

5.       Highlight the folder and click on OK.

6.       The folder name and most likely some of the folders or files in that folder should appear on your Taskbar.

7.       Now let’s clean up a bit.

8.       Place your mouse cursor on the vertical bar just to the left of the main folder name.

9.       When the cursor turns into a horizontal line with arrows on both ends, drag the vertical line as far to the right as possible.

10.   You should now only see the folder name and two arrows pointing to the right.

11.   Click on the arrows and up will pop all folders and files in your main folder.  

Note: You can now go to that folder without disturbing anything on your desktop.

Note: You may also add additional folders to your Taskbar.

Note: If you would like the folder not to show on your Taskbar, follow steps 1 & 2 and uncheck the name of the Toolbar (folder).

 

Preview view

In Word do you want to get a sneak preview of a document without opening it?

 

1.       Click on File.

2.       Click on Open.

3.       On the Menu across the top of the Open window is an icon called “views” with a dropdown arrow beside it.

4.       Click on that arrow and you will see List, Details, Properties, and Preview.

5.       Click on Preview

6.       Highlight the document in the left pane and the preview will come up in the right pane.

7.       You can scroll down your documents until you find the one your searching for.

Note: If you leave Preview on all the time it may take longer for your Open window to load.  List may be a good default view until you need one of the others.

Note: Also check out the Properties view, it gives you some interesting information.

 

 

Drop-down menu Short or Full version

 

Click on Tools.

1.       Click on Customize.

2.       Click on Options

3.       For Full menu uncheck the "Menus show recently commands first “ that will automatically “gray out” “Show menu after short delay”.

4.       For short menu check box  "Menus show recently commands first “

5.       For menu to expand after a short delay check box “Show menu after short delay”. (Da!)

6.       For clicking on the short drop-down menu to expand uncheck ” “Show menu after short delay”.

7.       Click on Close

Note: If you were using commands that were a one-time usage or rare click on the “Reset my usage data”.

Note: If some of your toolbar is not showing you may uncheck “Standard and Formatting toolbars share one row. Two” greater than” (>>) symbols will appear on the right side of your toolbar if all your toolbar is not visible.

 

 

Create a new folder

 

1.       Open the folder where you want to create new folder.

2.       Click on File.

3.       Click on New.

4.       Click on Folder.

5.       Type the name.

6.       Click on an empty area of desktop to complete.

 

Move a file to a new folder

 

1.       Open the file.

2.       Click on File.

3.       Click on Save As.

4.       Select the folder you want to move the file to. When it appears in the “Save in” dialog box you have found it.

5.       The file name should appear in the “File name” dialog box automatically.

6.       Click on ok.

 

Highlight a letter, word, sentence or document (The following are for Word and some will work in other programs)

 

1.       Using the mouse by dragging

    1. Place the cursor beside the text you want to select.
    2. Hold down the left mouse button.
    3. Move the mouse to the end of the text.
    4. Release mouse button.

Note: You may move up and down as well as left and right.

 

2.        Using the mouse by clicking

a.       To select a word – double click on the word.

b.      To select sentence – hold down the control key (Ctrl) and single click in the sentence.

c.       To select a paragraph – triple click in the paragraph.

d.      To select one line – click next to the line in the left margin.

e.       To select the entire document – triple click in the left margin.

f.        To select the entire document you may also click on Edit then Select all.

 

3.       Using the keyboard

a.       Navigate to the text by using the up and down arrows located to the left of the numeric keypad.

b.      Hold down the Shift key while pressing the left, right, up or down arrow until the text is selected.

c.       Release the Shift key.

Note: As long as the Shift key is depressed you can change directions until the correct text is selected, but it will only start where you have place the cursor.

Note: To deselect, click in an empty area.

 

Replace text

1.       After selecting the text.

2.       Type the replacement text.

 

Deleting text

1.       After selecting the text.

2.       Press Delete or Backspace

 

Drag and Drop (move text to another area in document)

1.       After selecting the text.

2.       Hold down the left mouse button.

3.       Move (drag) the cursor to where you want the text.

4.       Release mouse button.

Note: This can be done with a letter, word, sentence, etc.

Note: This is good for short distances. For longer moves see Cut, Copy & Paste Click here

 

Cut, Copy & Paste

1.       Cut

a.       Using the menu bar

i.                  After selecting the text.

ii.                 Click on Edit.

iii.               Click on Cut.

b.      Using the toolbar (If you have an icon of a pair of scissors)

c.       After selecting the text.

i.                  Click on the icon.

d.      Using the keyboard

i.                  After selecting the text.

ii.                 Hold down the Control key (Ctrl).

iii.               Press the “X” key.

2.       Copy

a.       Using the menu bar

i.                  After selecting the text.

ii.                 Click on Edit.

iii.               Click on Copy.

b.      Using the toolbar (If you have an icon of two documents)

i.                  After selecting the text.

ii.                 Click on the icon

c.       Using the keyboard

i.                  After selecting the text.

ii.                 Hold down the Control key (Ctrl).

iii.               Press the “C” key.

3.    Paste

e.       Using the menu bar

i.                  After selecting the text.

ii.                 Click on Edit.

iii.               Click on Paste.

f.        Using the toolbar (If you have an icon of a clipboard and a document)

i.                  After selecting the text.

ii.                 Click on the icon

g.      Using the keyboard

i.                  After selecting the text.

ii.                 Hold down the Control key (Ctrl).

iii.               Press the “V” key.

 

Create columns with existing text or from the beginning

1.       Click on Format on menu bar.

2.       Click on Columns.

3.       Click in the One, Two, Three, Left or Right box.

4.       Click OK.

a.       To use more than three columns, insert amount in the “Number of columns” box.

b.      To show lines between columns, insert check mark in “Lines between”.

c.       The “Left” and “Right” boxes will make one column smaller than the others. 

d.      To keep a particular line of text at the top of a column, such as a heading.

i.                  Insert the cursor at the beginning of the text you want to keep on top.

ii.                 Click on Insert on the menu bar.

iii.               Click on Break

iv.               Click on Column break.

v.                Click on OK.

e.       Change column widths

i.                  Move the cursor to the ruler at the top of your document above the column you want to change.

ii.                 When the cursor changes to a double arrow («), drag to the right or left.

                                                            Note: If you don’t like your original choice, just repeat steps 1-3.

                                                            Note: Text will always flow from the bottom of the first column to the top                                                                                                        of the second column.

                                                            Note: The Tab key will only move within the column.

                                                            Note: Remember that any additions or deletions from any column will                                                                                                    change (move) all columns.

                                                            Note: To emphasize a new article or idea within the column you can                                                                      bold, change the font, increase the font size or use Drop Cap.

 

Create a “Drop Cap” as in a magazine article

 

1.       Highlight the first letter at the beginning of a paragraph.

2.       Click on Format on the menu bar.

3.       Click on Drop Cap.

4.       Select “Dropped”.

5.       Choose different font type if you want your Drop Cap to stand out. (Try something fancy like Diploma or Chaucer)

6.       Insert amount in “Lines to drop” if different from default choice.

7.       Insert “Distance from text” if different from default choice.

8.       Click OK.

 

Print more than one page of a document on one sheet of paper.

 

1.       Click on File.

2.       Click on Print.

3.       In the Zoom area select number of pages in “Pages per sheet” drop down box.

4.       Select paper size in ”Scale to paper size” drop down box.

5.       Click on OK.

Note: The more pages you choose the smaller the print.

Note: You can only make the appropriate changes from the File menu.  If you    click on the Printer icon on the toolbar it will automatically print without giving you options.